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| 1 Hall Charity | Why we rely on you to leave Hall ready for next hire |
| 2 Document Purpose | Helps you get most out of your hire |
| 3 Booking & Paying | When is payment required? |
| 3.1 Requesting more time | Make arrangements with Booking Secretary |
| 4 Special Deposit | What is it for & how do I get it back? And how to avoid losing it! | 5 Keys | How to gain entry and return key |
| 6 Person in Charge | You must appoint someone in attendance to be in charge |
| 7 Car Park | Village Hall and Parish Council Car Park |
| 8 Lights | Hall, Foyer, Car Park & Stage Light switch locations. For Annexe see 30 |
| 9 Fire | Alarm system and instructions | 9.1 Alarm Points | Location of Fire Alarm Points |
| 10 Health & Safety | Location of Policy and recording of accidents. Defibrillator location | 11 Emergency Lights | Describes location of emergency lights and how to operate them | 12 Foyer | Gives size and equipment and shows disabled access |
| 13 Toilets | Gives location of Ladies, Gents & Disabled Toilets in Foyer |
| 14 Telephone | Gives location and Number for incoming Calls | 15 Hall | Gives dimensions |
| 16 Carpets | Explains that Hall can be used carpeted if you lay them | 17 Seating | Gives number and location of chairs. | 18 Tables | Gives size, location and number of large & small tables. Hall Capacity | 19 Heating | Location of thermostat in Hall. For Annexe see No 30 |
| 20 Ventilation | Two ways to cool the Hall | 21 Stage | Size, entrance & exits, safety. Using annexe as a dressing room is possible. |
| 21.1 Operating Stage Curtains | Open & Close Curtains with care | 22 Kitchen | Describes equipment available. Observe Food Regulations |
| 23 Electrical | Advises care when electrical equipment is brought into Hall | 24 What is Allowed | Describes some of the many things that are permitted in the Hall |
| 25 Not Allowed | Describes some things not permitted in the Hall |
| 26 Licences | Describes the licences held by Hall and explains that if drinks are to be served approval is required through Booking Secretary |
27 Cancellation | Explains approach to cancellation |
| 28 Maintenance | Explains who to contact if maintenance required |
| 29 End of Hire Check List | Explains what needs to be done before you exit Hall - End of Hire Check | 30 Annexe | Description of facilities. Can be hired on its own or with Hall | Appendix 1 | In Case of Fire leaflet |
| Appendix 2 | How to operate stage spot lights | Appendix 3 | How to operate sound system & CD player |
| Appendix 4 | How to operate the commercial Dish Washer |
1 Hall Charity: When you hire West Chiltington Village Hall you should be aware that the Hall is a registered charity which is run on a "not for profit basis" and that it is managed by volunteers. We do not have a caretaker and the cleaners only come in twice or three times a week so as a condition of your hire we rely on you to leave the premises clean, tidy and ready for immediate use by the next hirer.
This means you must allow time for clearing and tidying up during and after your event. We appreciate that you may be tired at the end of a successful event so you may wish to consider employing or providing people specifically to do the setting up, tidying and cleaning up and clearing away. Alternatively after evening events you may wish to book time to clear up early next morning. Or it may be possible to arrange paid help if you are unable to do the clearing up. Phil on 01798 812635 is willing, for a fee, to put out tables and chairs before an event and return after the event to put them away.
2 Purpose of Document: This document is designed to help you get the maximum benefit from your hire. It is intended as a guide to how things work in the Hall. It does not replace the Hiring Agreement which you must read in full and sign in order to confirm that you understand your legal obligations and responsibilities.
3. Booking & Paying: Check availability and arrange your date or dates with the Booking Secretary. Remember to include time for setting up and clearing away. Under no circumstances should you enter the premises before the agreed start time nor leave later than your agreed end time. When you sign the Hiring Agreement you will be required to pay a (securing) deposit of at least one third of the hire fee. The balance is payable no later than 30 days before the event. Groups who use a Purchase Order System are responsible for providing the number to the Booking Secretary at the time of booking. No payment in advance no event!
3.1 More Time?: If you find you need more time please make arrangements with the Booking Secretary, do not assume it will be ok to go in early or stay late. You risk upsetting other users (later hirers, cleaners and maintenance workers). Please ensure that any outside caterers, contractors and bar staff are aware of the hire period and that they will not be able to enter before or leave after the hire period.
4 Special Deposit: You will be required to pay a Special Deposit of up to £250 at least six weeks in advance of your event which will be cashed. After your event and providing the Hall was left ready for the next hirer to use, no damage or loss has been caused to the premises nor complaint made about noise, inconvenience or other disturbance and everything is put back as you found it the amount you paid will be refunded by Village Hall cheque within 28 days of your hire period ending. Caution, some or all of your special deposit will be retained if the premises are not left ready for immediate use by the next hirer or if any other breach of the hiring agreement is made. Please also note that you are liable for any damage caused. See Section 11 of the Hiring Agreement, Insurance and Indemnity.
5 Keys: Arrangements for you to gain entry to the premises will be agreed with the Booking Secretary. If a key is given to you the usual method of return is to place it in the Village Hall Post Box by the kitchen window, after you lock up.
6 Person in Charge: If you are not able to be present at all times during your hire you must appoint a Responsible Person (your authorised representative) to be in charge of your event. This person must be over the age of 25 and remain in attendance during the full period of your hire. Responsibilities are set out in the Hiring Agreement. If the provision of alcohol is approved by the Members Committee then you or your nominated Responsible Person must ensure that all aspects of the 2003 Licensing Act are complied with. The names, addresses and contact details of responsible persons must be provided to the Booking Secretary in advance of your hire. Any changes to the responsible persons must be reported immediately.
7 Car Park: The Car Park immediately outside the Hall belongs to the Hall and is available for use by visitors, at their own risk. There are four designated disabled parking bays. If a large number of cars are anticipated then you may wish to provide your own Car Park attendant. If you do so you may use the grass area next to the Hall as additional parking. Parking on the highway is not allowed. A light for the Village Hall Car Park can be switched on from the foyer. The larger Car Park opposite the Hall belongs to the Parish Council and is available for use by Hall visitors. This Car Park is unlit so a torch will be useful on dark evenings. Enquiries about the Parish Council Car Park should be made through the Parish Clerk on 01798 817301 and by email.
8 Lights - Foyer & Outside: As you approach the foyer in darkness welcome lights will come on to guide you. They go off automatically. After unlocking the front door proceed through the foyer to the Hall double doors and on the right hand pillar you will locate the Foyer & Outside Lights. They are clearly labelled. Please do not use more lights than you need and remember, switch off all lights on exit. A floor plan of the Hall is displayed. For Annexe lighting see section 30.
8.1 When exiting during darkness there is a light switch marked 'Delay.' Pressing this after all other lights have been switched off will illuminate your path to the front door. Lock the front door on exit, making sure that the door with the panic bar is properly closed before ensuring that the main door is then securely locked. Hirers returning keys should do so now in the Post Box located by kitchen window. The guide lights will go out when no movement is detected.
8.2 Hall Lights - Back of Hall: On entering the Hall through the double doors you will find a single light switch on the wall to your right. This controls the row of lights at the back of the Hall.
8.3 Hall Lights - Dimmable: The controls for mood lighting are on a small square panel on the left hand wall near the back and to the right of the wooden Sound Box. Automatic On; Press the Auto On Button and four lights fade up to provide mood lighting. Press the Auto Off Button to fade lights to darkness. Manual setting can be achieved by pressing the Up or Down Buttons to achieve the desired lighting effect.
8.4 Hall Lights - Sides: There are a further six light switches controlling the lights down the sides of the Hall. These switches are located on the wall to the right of the stage. Please do not put on more lights than you need. The top 3 control the left side and the bottom 3 the right side of the Hall.
8.5 Stage Lights: Switches for the Strip lights to give some slight illumination to the stage and stairs to the stage are located on the wall inside the left hand door to the stage from the Hall. If you enter the stage from the Annexe there is a light switch for the stage stairs located inside the right hand door from the annexe. For spotlights to stage see Appendix 2.
9 Fire: You must ensure that you and your Responsible Person know what to do in the event of a fire or other emergency. See Appendix 1 'In Case of Fire' section (also included in Hiring Agreement). Escape routes must be kept clear at all times. Check for any obvious signs of fire before and after each hire. You must call the Fire Brigade to any outbreak of fire however small. You should know how to open the emergency doors and know that they should be kept closed other than for escape. At the start of your event your responsible person should point out the two Emergency Doors on the right hand side of the Hall and the third Emergency Door at the rear of Hall, which exits through the foyer. In the event of power failure, emergency lighting is provided at all doors, the main exit routes and outside each exit.
9.1 Fire Alarm: Points are located by each exit door and should be pushed to alert your group and any others on the premises if fire is discovered or suspected. It is important that everyone remains calm and that you avoid panic. The assembly point is on the grass area by the flag pole, between the Hall and the road. Do not allow anyone to re-enter the premises until the all clear is given by the Fire Brigade.
9.2 Fire fighting Equipment: The location of fire extinguishers is marked on the site map by the foyer light switches. Remember the first priority should be the safe evacuation of people in the event of fire. Leave tackling any fire to those who are trained.
10 Health & Safety: Our volunteers do their very best to provide a safe environment for you to enjoy. It is your responsibility to check before each hire that the premises are safe for the activities that you and your group plan to undertake. A copy of the Hall H & S Policy Document is located in the kitchen next to the First Aid Kit and Accident Book. There is a defibrillator provided and maintained by CHART located in the foyer, on a wall to the left of Hall double doors. Any accidents on the premises must be recorded in the Accident Book and in addition serious accidents notified to the Hall Secretary. Smoking is not allowed on the premises.
11 Emergency Lights - Automatic: During a power failure the Emergency Lights switch on automatically. Emergency lights are located above each exit door from the Hall; above the stage; above the stairs to each side of stage; in each of the toilets; in the loft; and each outside door.
11.1 Manual Emergency Exit Signs: There are two illuminated emergency exit signs, one above the Hall double entrance/exit doors and one over the emergency exit doors to the right of stage. They must be switched on and illuminated when the Hall is darkened for films, shows or talks etc. The two switches are located on the left wall to the right of the sound box. Remember to switch them off after the audience departs.
For events that require a completely dark environment it is permissible, in the following circumstances, to switch the emergency exit signs off: -
12 Foyer: The foyer, approximately 8m wide by 5.5m long, can be used as a gathering place, for receptions or used as a bar (with approval). It can be hired out separately as a meeting room. There is disabled access to the foyer and Hall from the path to the right of the front doors. There is an access door from the foyer to the kitchen. There are 6 low chairs and two low tables.
13 Toilets: The Ladies & Gents Toilets are situated in the foyer; light switches are just inside the door. There is a separate Disabled Access Toilet along the corridor to the left of the foyer. This light switch is located low down on the right hand wall outside the disabled toilet. There is a baby changing ledge located in the disabled toilet.
If you are hiring the toilets for an outside event (this is possible for a separate charge) then it is essential that you provide two people over the age of 25 to remain on door duty. This is to prevent vandalism when the Hall may otherwise be empty. For events attracting large numbers you may have to make provision to keep the toilets clean throughout your hire.
14 Telephone: There is a telephone, located on the left hand wall along the corridor to the left of foyer. This can be used to make free 999 Emergency Calls; Non Emergency Calls can be made to 101 at an expected cost of 15 Pence per call regardless of length. Outgoing calls can be made by placing coins in the pay box. Incoming calls can be received on 01798 813233. The Village Hall Post Code is RH20 2PZ. There is an incoming only extension of this 'phone in the Annexe so any conversations may be overheard.
15 Hall: The Hall is available for a wide range of activities (see Item 24 what is allowed). It is approximately 16m long by 8m wide.
16 Carpets: The Hall can be carpeted by unfurling the carpets stored round the sides. Laying the carpets greatly improves the acoustics and protects the wood floor. Please take great care to lay the carpets flat with no gaps to avoid a trip hazard. They are heavy so great care must be exercised when moving the carpets. If the carpets are laid it is your responsibility to vacuum and roll them up neatly and free of kinks afterwards and return them to the sides of the Hall exactly as you found them without obstructing the fire exits.
17 Seating: There are 60 Chairs with yellow bands round the sides of the Hall and 116 Chairs with white dots located in the Chair Store to the right of Hall and left of emergency exit. After use the yellow band chairs should be put back singly around the sides of the Hall and the white dot chairs returned to the chair store in piles 8 high using the trolley provided. Please do not mix the two different sets of chairs or pile more than 8 high to prevent uneven stacks which may topple and injure. There are also 36 chairs stored on the stage. Caution, If you remove the yellow band chairs without laying the carpets the carpet rolls may then become a trip hazard. Take care to minimise this risk and warn your group.
Maximum capacity is 220 when used for dancing and when seating is closely arranged in Theatre Style.
18 Tables: There are 19 large (6' long by 2' 3" wide) and 10 small (3' long by 2' 3" wide) tables located in the Table Store to the left of Hall, by the stage. Maximum capacity of the Hall is 110 when used for functions utilising seating at tables. Tables are stored with folded legs. To erect pull legs towards outside ends and allow the top bar to lock into its rests. To fold, pull the top bar of the leg out of its restraining rests (requires some pressure) then fold into top of table. Please handle tables gently and avoid banging on or dragging across the floor.
19 Heating: The Hall and Foyer are heated by radiators from a gas boiler. Temperature is controlled by a thermostat located in the Hall on the right hand wall by the kitchen emergency doors. During colder months the thermostat will likely be set at 18 degrees when you arrive. You can turn this up to a maximum of 24 degrees if you require more heat, or down to zero if you require the premises to be cooler. Please do not attempt to adjust individual radiators or heaters as this could result in it being too cold or too hot for subsequent users. On exit in cold weather please return thermostat to 18 degrees ready for the next hirer. Hot water in the sinks is automatically provided and requires no action by you.
20 Ventilation: There are two ways to ventilate the Hall.
1. By opening the windows. Please ensure that all windows are closed before you exit.
2. There is also a fan in the ceiling which can draw air out of the Hall.
The switch is located by the light switches in the foyer. If you switch the fans on please remember to switch them off before exiting. The fans are time controlled and can be used from 11.00 to 22.00.
21 Stage: The 6m x 4m stage can be accessed from the Hall through doors to the right & left of stage. Access can also be gained from the Annexe via a single door and a large sliding door. (The Annexe can be hired in addition to the Hall to serve as a dressing room.) The stage can be lit by downward and forward roof mounted spot lights - see Appendix 2. There is a pull down screen available and a piano. There is a projector stand located in the table store left of stage.
Caution: It is important to note that the stage may not be used for public access. This is to reduce the risk of people wandering onto the stage and falling off. This does not prevent sensible use of the stage as actors and performers know there in an unprotected drop. Allowing members of your audience up onto the stage is also permitted, for example to collect an award. You should make provision to help anyone unsteady on their feet. When the stage is not in use please ensure that the stage curtain and the access doors are closed. The sound system & CD player control panels are located at back of Hall to left. See Appendix 3.
21.1 Stage Curtain: The stage curtain opening and closing wheel is located inside the left hand door to the stage. The opening and closing direction of travel is clearly marked. Take care to use without jerking to avoid the ropes coming off the pulleys. Putting the ropes back on track requires a specialist and can cost as much as £200. Keep children well away because this could be a costly toy!
22 Kitchen: There is a good sized kitchen with two sinks, commercial dishwasher (see Appendix 4 for instructions), cooker, microwave, warming oven, two kettles, hot water dispenser & fridge. There is usually enough crockery & cutlery for around 100 place settings although you should check this just before each hire in case of shortages. You should be prepared to provide your own spares if necessary. It is worth bringing dish cloths, dish towels and hand towels, washing up liquid, soap and bin bags etc., in case these items have been used by a previous hirer and have not yet been replaced. Hot water to the sinks is provided by the main gas boiler and requires no action by you.
22.1 Food Serving: Please ensure that your helpers observe all relevant Food Health & Hygiene Legislation and Regulations.
22.2 Hot Water Dispenser: Is located to the left wall as you enter from the foyer. Take care the water is very hot. To operate, switch on at the main unit on the wall beside dispenser. To the right of that switch is a little unit with a grey Booster Button. Press the booster button once to get hot water for half an hour, twice for one hour and three times for two hours operation. Switch off when finished but take care not to switch off the fridge switch which is close by.
23 Electrical Appliances: Any electrical equipment brought onto the premises must be in good working order and removed at the end of hire. Ensure that all cables are laid in a way to prevent a trip hazard.
24 What is Allowed: Most activities are possible and permitted in our multi-use Hall e.g. dancing, keep-fit, sports, meetings, concerts, cinema, jumble sales, displays, exhibitions, wedding and funeral receptions, lunches, dinners, raffles etc. Small quantities of rubbish can be moved from the kitchen bin to the outside rubbish bin. Remember to take what can be recycled to your recycling point.
25 Not Allowed: Smoking is not allowed anywhere on the premises. Parties for 18 or 21 year olds are expressly forbidden as a condition of the Hall Premises Licence. The provision of alcohol or hot food after 23.00 hours is not permitted. Any illegal activity is also forbidden. Hiring the Hall or Annexe to under 25 year olds is not allowed nor is sub-letting. Gambling, betting & lotteries are not permitted nor is drunk and disorderly behaviour or the supply of or taking of illegal drugs. Noisy departures are to be discouraged in order to be kind to our neighbours. Drinking outside is not allowed as a condition of the premises licence. Outside activities are generally not encouraged as a courtesy to neighbours. Leaving any rubbish on top of or outside the bin is not permitted and will likely incur a charge for removal. If you anticipate a lot of rubbish being generated you must make provision for its removal before your hire ends. Please recycle responsibly. Please do not use drawing pins or sticky tape on the walls or other surfaces, use white-tack (or blue-tack). Do not fix anything near, over or around light fittings or heaters.
26 Licences: The Hall has a Premises Licence issued by Horsham District Council which authorises the following regulated entertainment between 08.00 and 23.00 hours: - The performance of Plays; The exhibition of Films; Indoor Sporting Events; Boxing or Wrestling entertainment; The Performance of Live Music; The Performance of Dance; Making Music; Dancing and the sale and supply of alcohol. There is a Performing Rights Licence. No additional charges are made for the above licences.
26.1 Alcohol: The provision of alcohol in the Hall or Annexe requires written approval from the Members Committee and the provision of a Responsible Person to remain on duty throughout your hire. You must ensure that all aspects of the 2003 Licensing Act are complied with. Approval can be sought through the Booking Secretary and no additional charge applies. The Hall has an Alcohol Policy (see website for details) located on notice board in foyer.
27 Cancellation: No refunds can be made for cancellations of less than 30 days notice. Hire fees are used to pay the running costs of the Hall with any surplus generated saved to Reserves. The Hall is a Charity and therefore a non profit making organisation. It is our usual policy not to give refunds if you are not able to use the Hall for any reason, including bad weather. While this may at first appear unfair it is done to protect Hall income in order to provide funds which keep the Hall open and available to the local community. You may wish to consider insuring against this risk, particularly if you have large associated costs, like a speaker, demonstrator or specialist equipment. Please note that we may cancel your booking for any of the reasons outlined in the Hiring Agreement. Should we do so then your deposits will be returned in full.
28 Maintenance: Our volunteer maintenance team do their very best to ensure that everything is in good working order and safe to use. In the event that you find something not working or can suggest ways to improve things in the Hall please contact Keith Rushton on 01903 742914 or Keith or call Terry Reeves on 01798 817565.
29 End of Hire: At the end of your hire period you or your Responsible Person must go through a checking procedure. Ensure that the toilets, the kitchen, the premises and surrounding area are in a clean and tidy condition ready for immediate use by the next hirer. You will find cleaning materials in the chair store. After 9.00 PM please ask your guests/audience to leave quietly. Car doors banging and loud talk in the car park are disturbing to local residents. Other than by agreed exception you must have vacated the premises by 11.30 PM.
29.1 As You Complete the End of Hire Check List Please ensure that: -
* All doors and windows are properly closed and that all lights and all electrical equipment are switched off.
* yellow band chairs are placed singly round the sides of the Hall
* white spot chairs are neatly stored no more than 8 high in the chair store.
* in cold weather the heating thermostat is set at 18 degrees
* there is no indication of fire.
* the toilets are flushed and the floor clean
* kitchen is clean & tidy with any rubbish removed to outside bin
* no items left outside or on top of the bin
* you have left the premises immediately ready for the next hirer
* the front door is securely locked and if required the key returned to the Hall Post Box by the kitchen window.
30 Annexe: The Annexe is approximately 8m long by 4m wide and can either be hired as a separate meeting room for up to 36 people or used as a dressing room if hired in addition to the Hall for performances using the stage. Although the Annexe is ideal for many types of activities you should be aware that the wall between the Annexe and the stage is not fully soundproof. So you might like to enquire about who is using the Hall at the same time as you would like to hire the Annexe. If it were the Jazz Club, Cinema or other loud event than the Annexe might not be a suitable venue for a quiet meeting on these occasions.
30.1 Annexe Entrance: It has its own separate entrance located along the path to the right hand side of the Hall. The path is automatically lit in darkness when motion is detected, after a short delay the lights go out when motion ceases. There is a step to the entrance with a wheelchair ramp located inside. The annexe can also be accessed from the stage.
30.2 Annexe Lights: The light switches are located on the left hand wall as you enter. With a further light switch to the kitchen located on the left hand wall to the Kitchen & Toilets.
30.3 Annexe Tables & Chairs: There are 36 chairs located on the Hall stage, enter from the big left hand door. The door is kept closed by a pole on the right of door, it is a sliding door, replace pole after use. When entering the stage area please be as silent as possible so as not to disturb hirers in the Hall. Please keep doors to stage closed to reduce noise levels. There is no light to the stage from this entrance but light from the Annexe should be sufficient to locate, extract and return the chairs.
There are 6 small tables (3' long by 2'3" wide) located on the Hall stage, enter from the smaller right hand door. The door key hangs on a hook on the door lintel, please remember to lock the door and return the key to its hook at the end of your hire. There is a light switch on the right as you enter the stage. Please switch off after use.
30.4 Annexe Kitchen: Contains a sink, two kettles, tea pot, and around 30 cups, saucers and small plates.
30.5 Annexe Heating: Is by electric wall mounted radiators controlled by a wall thermostat located to the left of the kitchen entrance. Set the desired temperature and return thermostat to 18 degrees on departure.
30.6 Annexe Emergency Lights - Automatic: During a power failure the Emergency Exit Lights switch on automatically. They are located above the front door and emergency exit in the kitchen and also in the toilet area.
30.7 Annexe Telephone: Is answer only so bringing a mobile 'phone might be useful. Note that the area around the Hall does not receive a good signal from all providers. The Hall 'phone extension is located on the left hand wall as you enter the kitchen. This can be used to receive incoming calls on 01798 813233. As it is an extension of the 'phone in the Hall any conversations may be overheard. The Village Hall Post Code is RH20 2PZ.
30.8 Annexe Toilets: There are two toilet cubicles located in the corridor to the small kitchen
30.9 Annexe End of Hire: Please complete the end of hire check list (See 29) and ensure that the next user will find it clean, tidy and ready for immediate use.
Appendix 1: In Case of Fire
IF YOU DISCOVER A FIRE (or have suspicion of a Fire)
1. Operate the fire alarm immediately.
2. Leave the building by the nearest available exit and assemble by the flag pole adjacent to the metal boundary fence on Mill Road.
3. Report to the 'Responsible Person' (The Hirer).
4. Do not stop to collect personal belongings or re-enter the building.
ON HEARING THE ALARM
1. Dial 999.
2. Give the operator the telephone number and ask for FIRE.
3. When the Brigade replies give the message distinctly:
Fire at:
West Chiltington Village Hall, Mill Road, West Chiltington, RH20 2PZ.
Do not hang up until the address has been repeated by the Brigade.
4. Ensure that the Car Park is not obstructed to allow free access for the Emergency Services.
Appendix 3: Sound System & CD Player: Are located in a wooden cabinet on the left hand wall near the back of the Hall. This cabinet can be opened with a key kept in a box in the old Doctors room, inside a cupboard marked sound. In the same box as the key you will find 2 microphones with cables for them. Stands for these microphones are kept in the old Doctors Room. There is also a clip on microphone and a hand held radio microphone in the wooden cabinet. To operate the sound system and CD player switch the power socket to on. (Located inside cabinet on left.) If you require illumination inside the wooden cabinet there is a light switch located on a white plug. The one inside the cabinet that sticks out a bit from the left hand wall. Instructions for most of the equipment can be found inside the wooden sound cabinet.
The Clip on Microphone comes in two parts. A small black unit and a clip microphone on a piece of wire. Connect the two parts together. It is battery operated. Batteries are usually kept outside the unit to reduce the incidents of flat batteries when the unit is not turned off after use. Spare batteries are usually kept beside the unit but it is always a wise precaution to bring two spare AA batteries for use when necessary. Insert the batteries in the unit, clip the microphone onto your clothing, place the switch on the little black unit to the on position and then from the big control unit inside the wooden cabinet slide the Radio Clip slider up until you reach the desired sound level.
The Stand Held Microphones require a lead plugged into the microphone and the other end of the lead plugged into sockets 1, 2 or 3 located to your right as you enter the door to the left of the stage. There is a bank of sockets in an open fronted black box just above the wheel that operates the curtains. There is an on/off button on the microphone which requires you to press and hold until the little red light comes on. (Take care with trailing leads to avoid a trip hazard) To get sound arrange for someone to push the appropriate slider 1, 2 or 3 (in the wooden sound cabinet at the back of the Hall) up until the desired volume is reached. Note that to get the microphones sitting in their stands you need to exert a bit of pressure so that they are securely held by the clip.
The Hand Held Radio Microphone requires no lead. It has an on/off switch on the microphone which requires you to hold it in until the red light glows. Then you can push the Radio Mic slider in the wooden sound cabinet up to the desired sound level.
CD player is fairly standard. To get sound from the Hall speakers push the CD slider on the big unit inside the cabinet up until it reaches the desired volume. There is a remote control unit for the CD player.
Adjustments to Sound system buttons? There is usually no need to adjust any buttons on the big and rather complex looking control panel other than using the appropriate sliders. In the event that things are not working to your satisfaction you can check the button settings from the chart on the inside of the wooden cabinet door. There are speaker control sliders on the right hand side of the panel which you should not have to move. They can be set to move the source of sound from front of Hall to back or vice versa.
Please return all sound equipment to where you found it. Lock the cabinet after use and return key to its box.
Appendix 4: The Commercial Dishwasher: This does not operate like a domestic machine. To check if it is clean and ready to operate, pull open the front door and remove the plastic trays that are usually stored inside. Remove the round plastic pipe from the inside floor, left side of the machine, and then remove the silver mesh filter. The cavity below should be empty and clean, if it is clean and empty, replace the filter and plastic pipe and proceed to operate the machine. If it is full of water the last user has unfortunately left you to drain their dirty water. This does not take long. Switch the power on at the switch on the wall above the machine. With the door closed turn the left hand knob on the front of machine down left to the drain symbol, position 2. Allow the machine to drain, you will know when it is done as the noise changes but a quick look confirms, Then return the left hand switch to off, position 1. When the reservoir is empty clean the machine with a damp cloth. Return silver mesh filter and then the plastic pipe to their original positions.
Operate Dishwasher: (Instructions are on the wall above the machine) After removing the plastic trays close the door and turn the power on, located above the machine on the wall. Turn the left hand switch on the machine up and right to the fill position 3. When the water has automatically filled its reservoir light E will come on and the water will start to heat. It takes more than 30 minutes to reach the required temperature of 68 degrees. When it is ready light D comes on. Stack soiled dishes or/and glasses in the plastic trays. When ready to clean place one plastic tray filled with soiled dishes inside the machine, close the door and push the green button H to right of machine to start the wash cycle, light G comes on. A wash cycle takes 3 to 4 minutes followed by a drying cycle. Cleaning fluid and rinse aid dispense automatically. When light G goes out the cycle is finished. Depending on when you take the dishes out of the machine they may still be wet and require drying with a dish cloth or left to dry in the air. You choose. Wine glasses are best dried with a tea towel before storing away. While one wash cycle is operating you can be stacking dishes or/and glasses in another tray. The trays with prongs sticking up hold plates & saucers best and the flat bottom ones are best for glasses and cups placed upside down. When one wash is finished remove the tray of clean dishes and insert the next tray full of dirty dishes, close the door and press the green button. Check that the temperature reaches 68 degrees before starting each wash cycle.
End of Dishwashing: When you have finished dish washing turn left hand switch to the left Position 1 to switch machine off. It is important to drain and clean the dishwasher ready for the next hirer. Remove the round plastic pipe from the inside floor of machine and then remove the silver mesh filter. Close the door and turn the left hand knob left and down to the drain symbol, position 2. When completely drained, noise changes but a quick look confirms, turn left hand knob up to off position 1. Take a clean cloth and thoroughly wipe inside the dishwasher. Return silver mesh filter then plastic pipe to original position. Replace plastic trays inside for storage, close door and then switch power off at the wall socket above the machine.